Constitution

1       NAME:         ROMA FUTURES

2       ROMA FUTURES’ PURPOSES:

 

  • Roma Futures is a Roma led organisation that exists to serve all people of Roma heritage based in South Yorkshire.
  • Roma Futures focuses attention on and supports the social inclusion of Roma communities residing in the Sheffield City Region.

 

3       COMMITTEE

 

The group shall be managed by a committee who are appointed at the Annual General Meeting (AGM) of the group.

 

4       CARRYING OUT THE PURPOSES

 

In order to carry out the purposes of the group, the Committee have the power to:

 

  • raise funds, receive grants and donations in order to carry out the work of the group
  • organise exhibitions and events that promote, document and maintain Roma history, culture and language
  • run training and educational activities and offer meditation and advocacy services
  • co-operate with and support other charities and organisations with similar purposes
  • employ staff and/or engage consultants to carry out the purposes of the group

 

5       MEMBERSHIP

 

  • The group shall have a membership. People who support the work of the group and are aged 18 or over, can apply to the Committee to become a member. Once accepted by the Committee, membership lasts for 3 years and may be renewed.  The Committee will keep an up-to-date membership list.  Membership confers the right to vote at the AGM.
  • Members may only be elected to membership at the AGM unless co-opted by the Committee.
  • A member must be proposed and seconded by either a Committee member or existing member in order for membership to be agreed. The decision is made by majority vote at the AGM.
  • The Committee may remove a person’s membership if they believe it is in the best interests of the group. The member has the right to be heard by the Committee before the decision is made and can be accompanied by a friend. The Committee’s decision is final.

 

6       ANNUAL GENERAL MEETING

 

  • The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM.
  • There must be at least 5% of the membership or 3 members, whichever is the lesser number, present at the AGM.
  • Every member has one vote.
  • The Committee shall present the annual report and accounts.
  • Any member may stand for election as a trustee.
  • Members shall elect between 3 and 10 Committee members to serve for the next year. They will retire at the next AGM but may stand for re-election.
  • The trustees form the Management Committee.

 

7       COMMITTEE MEETINGS

 

  • Committee must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, treasurer and secretary.  The Committee may act by majority decision.
  • At least 3 Committee members must be present at the meeting to be able to take decisions.  Minutes shall be kept for every meeting.
  • The Committee may take decisions by agreement using email provided these do not conflict with this constitution or the law
  • If Committee members have a conflict of interest they must declare it and play no part in subsequent discussion of that matter

 

  • During the year, the Committee may appoint up to 2 additional Committee members. They will stand down at the next AGM.
  • The Committee may make reasonable additional rules to help run the group. These rules must not conflict with this constitution or the law.

 

8       MONEY AND PROPERTY

 

  • Money and property must only be used for the group’s purposes.

 

  • Committee members must keep full and accurate accounts. The most recent annual accounts can be seen by anybody on request.

 

  • Committee members cannot receive any money or property from the group, except to refund reasonable out of pocket expenses.

 

  • Money must be held in the group’s bank account. All transactions must be authorised by 2 Committee members or in the case of small (<£50) amounts, be paid and accounted for through petty cash.

 

 

9       GENERAL MEETINGS

 

If the Committee members consider it is necessary to change the constitution, or wind up the group, they must call a General Meeting so that the membership can make the decision.  The Committee must also call a General Meeting if they receive a written request from the majority of members.  All members must be given 14 days notice and told the reason for the meeting.  All decisions require a two thirds majority.  Minutes must be kept.

 

  • Winding up – any money or property remaining after payment of debts must be given to a group with similar purposes to this one.

 

  • Changes to the Constitution – can be made at AGMs or General Meetings.

 

  • General Meeting – called on written request from a majority of members.

 

  • The Committee may also call a General Meeting to consult the membership

 

 

10     SETTING UP THE GROUP

 

This constitution was adopted on 22nd October, 2018 by the people whose signatures appear below.  They are the first members of the group and will be the Committee until the AGM, which must be held within one year of this date.

 

 

 

Signed                                    Print name and address

 

 

David Vanderhoven  
Philip Brown  
Miroslav Kandrac